Executive Assistant to Founder, Sustainability Investment Firm, West London

Location: West London, in-office
Salary: £40,000-£60,000, dependent on experience
Contract: Full-time, permanent
Working Pattern: 5 days in office. One day WFH negotiable when the Founder is out
Reporting To: Founder
Start Date: 1 September, with mid-September acceptable

Overview

Oplu is leading the search for an Executive Assistant to a Founder at a growing founder-led investment firm in West London. The firm makes venture capital, angel, and direct investments focused on sustainability.

This is primarily a 1:1 support role for the Founder, with scope to cover the wider team as it grows. The successful candidate will be fully involved from day one: emails, agenda, active workstreams, business development, and potential fund expansion.

Whether your background is as an EA to a Founder, EA at a VC or impact investing firm, EA at a sustainability-focused business, EA at a startup or scale-up, EA at a family office, or a Team Assistant with founder-support experience, this is a considered appointment with genuine commercial and strategic scope over time.

The Opportunity

The Founder is looking for an EA who wants to grow into the business. This is not a rigid EA position. Alongside the core diary, correspondence, and admin remit, the role offers commercial and strategic scope over time. The Founder has watched this trajectory work well before in a prior 80-person company and is deliberately hiring for it here.

The remit is roughly 80% business and 20% personal. Personal admin, including household moves and scheduling, is welcome but not core. This is explicitly not a family PA role.

The firm sits at the intersection of investment discipline and sustainability outcomes. Candidates who care about impact alongside execution will find the environment genuinely aligned.

Who this role suits

This role is best suited to an EA with 4+ years of experience, ideally from a founder-led, entrepreneurial, or scale-up environment, or from an investment, VC, impact-investing, or sustainability-focused business.

EAs from pure corporate backgrounds are unlikely to translate well. EAs who see themselves narrowly as pure diary managers are also unlikely to fit. The Founder is cautious about over-experienced EAs who are too settled in a rigid EA identity.

The successful candidate will be:

• An active listener who lets the Founder finish, then asks one or two precise questions.
• Smart, curious, high EQ, and self-directed.
• High energy without being superficial or interruptive.
• Genuinely interested in the business, the market, and the wider commercial context, with real interest in sustainability as a market focus.

Prior exposure to marketing, including LinkedIn, website updates, and events, and recruitment, including posting ads, filtering applications, and organising interviews, is a real advantage. This role covers both.

Key Responsibilities

Agenda and diary management

• Own the Founder’s diary, with internal, external, and personal calendars integrated as one view.
• Organise meetings with counterparties and coordinate scheduling across parties.
• Anticipate conflicts and remind the Founder of upcoming important events in good time.

Preparation and follow-up

• Prepare pre-read documents, previous communications, and briefing packs for meetings.
• Organise note-taking via AI tools, the Founder’s own notes, or by joining meetings directly.
• Follow up on agreed action points at the pace set for each topic.

Administrative support

• Support accounting and finance administration.
• Support HR and legal administration.
• Manage purchasing and sourcing.
• Coordinate basic IT support where required.

Marketing support

• Support website updates.
• Support LinkedIn posts and profile maintenance.
• Assist with event organisation and coordination.

Recruitment support

• Post hiring ads on LinkedIn and other relevant channels.
• Filter initial applications.
• Organise interviews and coordinate candidate flow.

Personal administration

• Provide light personal administration, including household moves, personal scheduling, and coordination with personal contacts.
• Handle personal matters with discretion alongside the professional remit.

Requirements

Must-haves

• 4+ years of Executive Assistant experience, ideally in a founder-led, entrepreneurial, scale-up, or investment environment.
• Confident, independent diary and correspondence management.
• Comfortable with the classic EA remit, including meetings, travel, expenses, and follow-ups, executed at pace.
• Active listener with high EQ, self-direction, and genuine curiosity.
• Comfortable letting the Principal finish before responding.
• High energy without being superficial or interruptive.
• Comfortable with marketing support, including website updates, LinkedIn, and events.
• Comfortable with recruitment support, including postings, filtering, and interview coordination, with guidance.
• Willingness and ability to work 5 days per week in the West London office, with one day WFH negotiable when the Founder is out.
• Available to start by 1 September, or mid-September at the latest.
• Fluent English, spoken and written.
• Right to live and work in the UK.

Strong advantage

• Prior EA experience directly supporting a Founder, CEO, or Managing Partner at an entrepreneurial firm.
• EA experience at a VC, angel investment, impact investing, ESG, climate tech, or sustainability-focused business.
• Exposure to investor relations, business development, or fundraising support.
• Comfort with modern productivity and AI tools, including note-taking, meeting summarisation, and drafting.
• Marketing or content-support experience beyond the basics.
• Recruitment coordination experience.

Preferred background

• EA at a founder-led firm looking to grow with the business.
• Motivated candidate at the earlier end of the 4-7 year EA range with clear appetite for the commercial and strategic scope on offer.
• Genuine interest in sustainability as a market focus.
• Comfort in an environment where the remit will expand over time.

Why this role

• Genuine commercial and strategic scope over time. This is not a boxed-in EA role.
• 1:1 Founder support, fully involved from day one across emails, agenda, and active workstreams.
• Sustainability sector focus, offering a values-aligned environment for candidates who care about impact.
• Business development and potential fund expansion in scope over time.
• Modern West London office environment.
• 5 days in office, with one day WFH negotiable.

Application Process

Apply via the form on this page. Given the September start target, shortlisted candidates will be contacted quickly. If you do not hear from us within 10 days, please consider your application unsuccessful on this occasion.