Location: London, UK or Jersey, Channel Islands
Salary: To be confirmed + bonus
Contract: Full-time, permanent
Reporting To: Hedge Fund Partner
Start Date: As soon as possible
Overview
Oplu is leading the search for an experienced Executive Assistant to a Partner at a leading hedge fund. The role can be based in either London or Jersey.
This is a high-discretion EA role at firm-leadership tier. The remit spans investment-management EA work, project support, light research, and discreet personal administration. The ideal candidate is calm, organised, and equally comfortable navigating a buy-side diary and looking after projects and research with the same quiet rigour.
Candidates with prior EA experience in hedge fund, investment management, family office, private banking, professional services, or top-tier corporate environments are all welcome. Finance environment backgrounds are preferred but not essential.
The Opportunity
The Partner needs an EA who runs the diary cleanly, handles travel and expenses without prompts, documents and follows up on actions, and keeps the day moving. The work covers the classic EA remit alongside project planning support, light research, writing-heavy administrative output, and discreet personal administration. All of it executed at pace, with the discretion the seat demands.
The role sits within a wider admin team, with international coordination across time zones an everyday part of the job. Familiarity with the rhythms of a fund environment is a clear advantage. Oplu will also consider experienced EAs from adjacent settings, including private banking, family office, asset management, top-tier law or consulting, who can demonstrate the temperament, writing ability, and judgement the role requires.
Key Responsibilities
Diary, Travel & Expenses
- Manage complex diaries across multiple time zones, internal and external, with full context added to appointments.
- Coordinate domestic and international travel, including flights, transfers, accommodation, visa coordination with consultants, and on-trip support.
- Process expenses, reconcile receipts and invoices, and manage multi-jurisdiction items.
- Coordinate with internal colleagues across the firm’s international footprint.
Meetings, Documentation & Project Support
- Schedule internal and external meetings, prepare materials, and ensure timely follow-up.
- Document minutes and log action points across meetings.
- Assist with project planning and execution alongside the wider team.
- Document workstreams and answer administrative queries on behalf of senior management.
Communications & Personal Administration
- Manage inbox flow, prioritise correspondence, and draft routine and bespoke replies.
- Liaise with external advisors and personal contacts on behalf of the Partner where required.
- Maintain absolute confidentiality across professional and personal dimensions.
Team & Process
- Work closely with the wider admin team to learn and embed processes.
- Build a clear understanding of the business, the people, and the support relationships across the firm.
Requirements
Must-Have
- Proven EA experience at senior level. This is not a step-up role.
- Excellent diary, travel, and expense management.
- Confident written communicator. Writing well is a real asset in this role.
- Strong problem-solving and the ability to use initiative.
- High EQ, with the judgement to know what to say, write, or do to the right person at the right time.
- Discreet, dependable, and comfortable with confidential information.
- Strong Microsoft Office and Google Workspace fluency.
- Right to live and work in the UK or Jersey, depending on preferred base.
Strong Advantage
- Prior EA experience in a hedge fund, investment manager, private equity firm, private bank, or family office.
- Project management exposure, including planning, tracking, and follow-up.
- Familiarity with buy-side compliance protocols, including gifts and hospitality logging and restricted communications.
- Interest in technology or programming. Mechanical sympathy and technical curiosity are welcomed, even from non-technical hires.
- Multi-region working experience, coordinating across time zones with global teams.
Preferred Background
- Career EA with a genuine long-term interest in the role, not a stepping stone into operations or front office.
- Experience in either London or Jersey financial services markets.
- Multilingual ability welcomed but not required.
Why This Role
- Support a Partner at a respected hedge fund, at firm-leadership tier with the exposure that brings.
- A varied EA role that goes beyond classic admin into project execution and research support.
- Choice of base: London or Jersey.
- Sit within a wider admin team while owning a senior support seat.
- Exposure to the rhythms of a buy-side environment without front-office responsibility.
About Oplu
Oplu is the executive search partner of choice for principals, family offices, financial services firms, and luxury brands. We place senior support and right-hand appointments with the discretion and rigour these environments demand.
Application Process
Apply via the form on this page. Only shortlisted candidates will be contacted. If you do not hear from us within 14 days, please consider your application unsuccessful on this occasion.
