Personal/Executive Assistant Job to the Principal of a Single Family Office

• Working Hours: Monday to Friday, 9am - 5pm (with occasional weekend and out of hours flexibility)
• Start Date: Interviewing now for immediate start

Job Overview:

Oplu is seeking a highly organised and adaptable Personal / Executive Assistant to support the Principal of a prestigious Single Family Office. This exciting role, based in Milan, offers a unique opportunity to work 1:1 with the Principal while reporting directly to the Chief of Staff who is based in London. The role requires a balance of personal and business support, ensuring the seamless management of the Principal’s affairs, who frequently travels internationally, particularly to the United States.

As the PA/EA to the Principal, you will be responsible for providing high-level assistance across personal and professional tasks. You will work in close collaboration with the well-established Chief of Staff to streamline operations, manage complex schedules, oversee property and household management, and ensure efficient communication. This role demands discretion, a proactive mindset, and the ability to remain composed under pressure while adapting to last-minute changes.

Key Responsibilities:

• Diary & Inbox Management: Organise and oversee the Principal’s schedule, appointments, and daily communications.
• Travel Arrangements: Plan and coordinate both luxury personal and corporate travel, including long- and short-haul trips.
• Property & Household Management: Oversee properties, manage household staff recruitment, and set up efficient operational processes.
• Administrative & Office Support: Draft correspondence, manage databases, and handle general office administration.
• Event & Call Scheduling: Arrange meetings, calls, and communications for the Principal.
• Stakeholder Liaison: Act as the primary point of contact, ensuring professional and discreet interactions with key contacts.
• Process Implementation: Supporting the Chief of Staff to establish and refine organisational systems to improve efficiency.

Requirements:

• Fluent in Italian and English.
• Background in personal/executive assistance, ideally within a family office, luxury travel/brand, or entrepreneurial/founder-led environment.
• Ability to manage multiple tasks efficiently while maintaining flexibility to last-minute changes.
• Strong written and oral communication skills, with a high level of discretion and confidentiality.
• Comfortable working in a fast-paced environment, adjusting to the Principal’s working style.
• A "can-do" attitude with the ability to anticipate needs and solve problems before they arise.
• Proficiency in calendar management and administrative tools.

This is a fantastic opportunity for a dedicated and versatile PA/EA to work at the highest level, gaining invaluable experience in an international and fast-moving environment.