Office Assistant / Concierge for Single Family Office

• Benefits: Flexi day from home post probationary period, enhanced annual leave, potential for healthcare benefits, Christmas bonus and bonus potential throughout the year
• Hours: Monday to Friday, 9:30am- 5:30pm (40 hours per week with on-call responsibilities during weekends)

Our client, a Single Family Office, is seeking a dynamic and highly organised Office Assistant / Concierge to join their fast-paced team. This role is ideal for a candidate who thrives under pressure, manages multiple responsibilities concurrently, and remains unflappable in the face of challenges.

Key Responsibilities:

• Assist with property management tasks alongside the Office Manager and Head of Private Office.
• Perform administrative duties such as maintaining and creating files, responding to emails, and managing correspondence.
• Manage complex diaries, including scheduling contractors and service providers.
• Oversee daily operations including purchasing, diary management, concierge duties, car bookings, travel arrangements, and coordination of housekeepers for private residences.
• Handle personal tasks such as posting and packaging.
• Basic financial management such as handling bills.

Requirements:

• A bright, eager, and proactive approach to tasks.
• Strong organisational skills and the ability to manage several tasks simultaneously.
• Excellent problem-solving skills and the ability to operate independently.
• Good punctuality and a commitment to maintaining high work standards.
• Resilience and a willingness to go the extra mile.
• Basic knowledge of Microsoft Office Suite, with a willingness to learn more as required.
• Understanding or interest in property management is preferred, though not essential as training will be provided.

Ideal Candidate:

Not one to shy away from challenges, the ideal candidate is someone who uses their initiative and is resilient in managing both high-pressure situations and routine tasks. You must be prepared to support a large, active family, managing data meticulously and ensuring everything runs smoothly and discreetly.

Interview Focus:

Be prepared to demonstrate your ability to prioritise and manage time effectively. Our client values real-world examples that showcase your dynamism and organisational prowess.

To Apply:

Please submit your CV and a cover letter detailing your suitability for the role and examples of previous experiences where you have demonstrated excellent prioritisation and management skills.

If you’re ready to dive into the complexities of a bustling family office environment, we want to hear from you!