Temporary Travel PA / Lifestyle Concierge (US Trip Support)

Temporary Travel PA / Lifestyle Concierge (US Trip Support)

• UHNW Private Office | United States (Travel Role)

• 2-Week Contract (Potential Extension)

• Start Date: Immediately

• 24/7 Availability Mindset Required

ROLE OVERVIEW

We are recruiting a highly capable Temporary Travel PA / Lifestyle Concierge to support an Ultra-High-Net-Worth Principal during an upcoming two-week trip in the United States, with the strong potential to extend for the right individual.

This is a fast-paced, high-trust role requiring exceptional judgement, operational sharpness, and total discretion. You will work as part of a wider Private Office support team, coordinating closely with the Principal’s EA, PAs and wider support staff, ensuring seamless execution throughout the trip.

The successful candidate will be intelligent, calm under pressure, and highly resourceful, with the ability to handle last-minute changes, protect confidentiality, and deliver rapid solutions in premium environments.

This is not a corporate PA role. It is a true travel and lifestyle assignment requiring flexibility and a proactive 24/7 mindset.

LOCATION

• US-based travel role across multiple locations (specific itinerary shared only at shortlist stage).

• Candidates must be fully flexible and able to travel at short notice.

REPORTING LINE & TEAM STRUCTURE

• You will work alongside an established UHNW Private Office team (EA / PA / support staff).

• You will report directly into the Principal’s right-hand (senior operational lead within the Private Office).

• Clear handovers and reliable communication are essential.

KEY REQUIREMENTS

• Proven experience as a Private PA / Travel PA / Lifestyle PA / Concierge supporting UHNW individuals

• Excellent Excel and admin capability (trackers, guest lists, logs, schedules)

• Exceptionally discreet with strong confidentiality standards

• High emotional intelligence and social awareness

• Naturally service-led with strong lifestyle judgement

• Security-minded with excellent common sense around privacy, access, and information management

• Calm, adaptable, and highly organised in fast-moving environments

• Fluent English (additional languages advantageous)

• Flexible and fully available throughout the assignment

KEY RESPONSIBILITIES

Travel & Logistics Support

• Support the day-to-day execution of travel plans across multiple locations

• Coordinate schedule flow, movements, transport, and reservations

• Stay ahead of time-critical changes and respond quickly to shifting priorities

• Liaise with hotels/residences, drivers, venues and service partners

Lifestyle & Social Coordination

• Coordinate lifestyle requirements and social diary support

• Support guest logistics and social arrangements with absolute discretion

• Communicate professionally and efficiently with relevant stakeholders

• Handle last-minute requests calmly and effectively

Private Office Admin & Excel Tracking

• Maintain accurate trackers (itinerary, guest lists, contact lists, budgets/cost logs)

• Keep documents and details structured, secure, and consistently updated

• Provide concise daily updates to the right-hand / senior lead as required

Security, Privacy & Confidentiality

• Operate with a privacy-first mindset at all times

• Safeguard location information, communications, and sensitive personal data

• Work in alignment with protocols and trusted teams as required

Team Collaboration

• Work seamlessly with EA/PA support team

• Ensure clear communication, handovers and alignment throughout the trip

• Maintain professionalism and consistency across all moving parts

THE IDEAL CANDIDATE

• Calm, polished and highly capable

• Smart and operationally sharp

• Trusted, discreet, and emotionally intelligent

• Proactive, responsive and solutions-led

• Comfortable operating in luxury and high-expectation environments

• Confident working as part of a wider Private Office team

Due to the high volume of applications we receive, we regret that we are only able to contact candidates who are successfully shortlisted. If you have not heard from us within 14 days of submitting your application, please assume that you have not been successful on this occasion.