Office Assistant – Single Family Office (Private Office)

• Location: London, UK (On-site, 5 days per week)
• Start Date: Interviewing now for immediate start
• Hours: Monday to Friday, 9:00am to 5:00pm (occasional flexibility required)

The Opportunity

We are recruiting an Office Assistant to join a prestigious Single Family Office in London, supporting the smooth day-to-day running of a highly professional private office environment.

This is a varied, hands-on role combining office administration, facilities and supplier management, property/contractor coordination, and ad hoc lifestyle support. It would suit a proactive, detail-oriented and service-minded individual who enjoys being the go-to person in the office and takes pride in maintaining high operational standards.

Discretion, organisation, and reliability are essential. The successful candidate will be comfortable juggling multiple priorities and responding calmly to last-minute requests.

Key Responsibilities

Office Administration & Private Office Support

• Provide day-to-day administrative support to ensure the office runs efficiently
• Manage phones, messages, enquiries and general office correspondence
• Handle incoming and outgoing post (UK and international)
• Maintain hard copy and digital filing systems, including confidential documentation
• Support diary coordination and general office coordination as required
• Ensure consistently high standards of office presentation and organisation

Facilities, Supplies & Office Management

• Oversee office supplies: stationery, kitchen supplies and equipment
• Manage ordering, storage and stock control
• Coordinate maintenance of office equipment (including photocopier and office systems)
• Liaise with cleaners and ensure the workspace is tidy, organised and well maintained

Property & Contractor Coordination

• Conduct routine checks and pre-visit checks where required
• Coordinate and schedule property services and contractors
• Book, supervise and liaise with contractors for maintenance and property-related matters
• Track schedules, appointments and ongoing tasks with suppliers and service providers

Lifestyle & Family Support

• Assist with lifestyle-related requests for family members when required
• Arrange transport bookings, ad hoc event logistics and personal arrangements
• Purchase goods/services on behalf of family members as directed

Team Support

• Support internal coordination, office initiatives and ad hoc operational tasks
• Organise team gatherings and office events to support culture and morale
• Proactively problem-solve day-to-day issues and contribute to a smooth-running office

Candidate Profile (Skills & Experience)

• Previous experience in an Office Assistant / Administrator / Office Coordinator role (private office, family office, professional services or luxury environment preferred)
• Excellent organisational skills and attention to detail
• Confident working independently and managing multiple tasks concurrently
• Strong communication skills and professional presentation
• Proficient in Microsoft Office (Word, Excel and Outlook essential)
• Naturally proactive, resourceful and solutions-focused
• High level of discretion, confidentiality and professionalism
• Flexible and adaptable, with a service-led approach

Why This Role

• Rare opportunity to join a prestigious Single Family Office
• Stable, long-term position with clear structure and responsibility
• Varied role with exposure to private office operations and property coordination
• Professional, high standards environment with scope to grow

Application Process

Due to the high volume of applications we receive, we regret that we are only able to contact candidates who are successfully shortlisted. If you have not heard from us within 14 days of submitting your application, please assume you have not been successful on this occasion.