Executive Assistant to Founder (Private Equity) | Global Investment Firm

Executive Assistant to Founder (Private Equity) | Global Investment Firm

• Start Date: Interviewing now
• Location: London, UK
• Salary: Dependent on Experience
• Contract: Permanent | Full-Time
• Schedule: Office-based (5 days), with approx. 20% travel

Overview:

Oplu is partnering with a leading global private equity firm to recruit an outstanding Executive Assistant (EA) to support the Founder. This is a rare opportunity to work at the highest level of a fast-paced, deal-driven investment environment, supporting an entrepreneurial Founder at the centre of firm operations.

This is a high-impact EA role requiring exceptional diary management, expert inbox management, and the confidence to operate with speed, judgment, and discretion. You will be the Founder’s right hand, ensuring that every day runs seamlessly, priorities are protected, and communication is handled with precision.

The role is predominantly London office-based, with approximately 20% travel to investor events, Annual General Meetings (AGMs), off-sites, and key firm engagements.

Candidate Profile (Must-Haves)

To be successful in this role, you should have:

• Proven experience as an Executive Assistant supporting a Founder / Managing Partner / C-suite leader

• Ideally experience within Private Equity, Venture Capital, Asset Management, Investment Banking, or related investment firms

• 7+ years EA experience, with increasing complexity and responsibility

• Demonstrable expertise in inbox management and diary management, including high-volume correspondence and global scheduling

• Degree educated (Russell Group or equivalent preferred)

• Highly developed attention to detail, maintaining accuracy under pressure

• Strong judgement, confidence, and independence (you do not require hand-holding)

• Excellent written and verbal communication skills, able to adapt tone across senior stakeholders

• Absolute discretion, with comfort handling highly sensitive deal, investor, and strategic information

• Willingness to travel internationally (approx. 20%) for LP meetings, AGMs, conferences and off-sites

• Strong Microsoft Office skills, especially Outlook, Excel and PowerPoint

Key Responsibilities:

• Full ownership of the Founder’s inbox, including triage, drafting, flagging priorities, and ensuring timely follow-up

• Complex diary management across time zones, coordinating internal meetings, LP commitments, deal discussions, boards, and personal priorities

• Acting as a key point of contact for senior stakeholders including Limited Partners (LPs), portfolio company leadership, advisors, and internal deal teams

• Preparing briefing packs, agendas, meeting notes and supporting materials, ensuring the Founder is fully prepared at all times

• Coordinating detailed travel logistics and itineraries, and accompanying the Founder to selected international events

• Working closely with Investor Relations, Operations, and the EA team to maintain alignment and smooth execution

• Handling expenses, record keeping, admin workflow, and ad-hoc support

• Proactively solving day-to-day issues with minimal escalation

If you are a polished, proactive EA who thrives in fast-paced investment environments and wants to work alongside a Founder building something exceptional, we want to hear from you.

Please note: Due to the high volume of applications we receive, we regret that we are only able to contact candidates who are successfully shortlisted. If you have not heard from us within 14 days of submitting your application, please assume that you have not been successful on this occasion.