Director of Administration Job for Single Family Office

DIRECTOR OF ADMINISTRATION FOR SINGLE FAMILY OFFICE IN THE MIDWEST

Start Date:

$200,000 gross p.a. plus benefits + relocation package

Location:

Midwest, USA

Contract:

Full-time, Permanent

Additional:

Bachelor's degree required

Job Overview:

The Chace People Team is looking for a senior level executive for the integral role of Director of Administration, to join our client's esteemed family office team. In this pivotal role, you will oversee administrative operations, ensuring efficiency, confidentiality, and strategic support for the Principals. This position offers a unique opportunity to lead a dedicated team, implement administrative strategies aligned with organizational goals, and manage complex projects within a dynamic and fast-paced environment.

If you possess strong leadership skills, a service-oriented mindset, and thrive in maintaining high standards of excellence, we encourage you to apply and contribute to our client's continued success.

Key Responsibilities:

• Lead and manage a team of administrative professionals, providing guidance, support, and direction.
• Develop and implement administrative strategies aligned with organizational goals.
• Identify areas for improvement, streamline processes, and enhance efficiency.
• Establish and update administrative policies and procedures, ensuring compliance and efficiency.
• Manage office operations, including supplies, facilities, and HR support.
• Oversee document and data management, enforcing confidentiality and accessibility protocols.
• Coordinate internal and external communications, ensuring alignment with organizational objectives.
• Manage sophisticated calendar and travel arrangements, including meeting preparation and follow-up.
• Lead and coordinate special projects related to real estate, asset management, and recruiting.
• Interact with Principals, stakeholders, and external parties on behalf of the organization, maintaining professionalism and discretion.
• Manage the Principals’ Gifting Programs, ensuring meticulous tracking and execution of all gifting logistics.

Please note that this list is not exhaustive and further details and a full break-down of your responsibilities will be discussed upon successful application.

Requirements:

• Proven experience in family office or executive administration, with a strong understanding of private service.
• Bachelor's degree in a relevant field.
• Exceptional organizational and project management skills.
• High level of discretion and ability to manage confidential information.
• Proficiency in Microsoft Office Suite and project management tools.

Additional Information:

This role requires flexibility, outstanding interpersonal skills, and the ability to thrive in a dynamic, fast-paced environment. We are looking for an individual who is highly personable and articulate, with a sense of humility and humor. A “service heart” with the ability to view work through a project management lens; calibrate actions and organize support appropriately at the beginning of a project, sustain and build momentum in the middle and shepherd the process to a successful conclusion meeting all deadlines and goals. The Family Office offers a collaborative team culture and the opportunity to make a significant impact within the organization. More details about this exciting, confidential role will be shared and discussed with successful applicants directly.

Confidential Application Process:

Please submit your application through our secure ChacePortal. We respect your privacy; all applications and inquiries will be treated with the highest level of confidentiality.