Personal & Executive Assistant Job to the Principal of a Single Family Office

Personal & Executive Assistant to the Principal – Single Family Office (Milan, Italy)

Location: Milan, Italy
Salary: €40,000 – €80,000 gross p.a. (DOE)
Contract: Full-time, Permanent
Working Hours: Monday to Friday, 9am – 5pm (with flexibility for occasional weekends and after-hours needs)
Start Date: Interviewing now for an immediate start

About the Role

Oplu is recruiting a Personal and Executive Assistant to support the Principal of a prestigious Single Family Office based in Milan. This high-profile position offers a rare opportunity to work directly with the Principal while reporting to the Chief of Staff in London.

The role involves providing seamless personal and business support, managing complex schedules, coordinating international travel, and ensuring smooth communication across multiple time zones. The Principal travels frequently, especially to the United States, so the position requires flexibility, initiative, and an exceptional eye for detail.

This is a pivotal role for an experienced PA/EA who thrives in a fast-paced, international, and confidential environment.

Key Responsibilities

• Diary & Email Management: Oversee the Principal’s calendar, appointments, and correspondence with accuracy and discretion.
• Travel Coordination: Arrange luxury personal and business travel, including itineraries, visas, and logistics for both short- and long-haul trips.
• Property & Household Oversight: Manage properties and household operations, including staff recruitment and vendor liaison.
• Administrative Support: Prepare documents, presentations, and correspondence while maintaining organised systems and databases.
• Event & Meeting Coordination: Schedule calls, meetings, and events for the Principal and Chief of Staff.
• Stakeholder Liaison: Act as a trusted point of contact for internal and external partners, maintaining confidentiality and professionalism.
• Operational Excellence: Support the Chief of Staff in refining workflows and implementing new administrative processes.

Candidate Profile

• Fluent in Italian and English (written and spoken).
• Proven experience as a Personal Assistant or Executive Assistant, ideally within a Family Office, Luxury Brand, or Entrepreneurial Environment.
• Strong organisational and time-management skills with the ability to adapt to changing priorities.
• Excellent communication, interpersonal, and problem-solving skills.
• High level of discretion, integrity, and confidentiality.
• Confident in using digital tools and office systems.
• A proactive, hands-on approach with a calm and positive attitude.

Why Join

This is an exceptional opportunity to join a world-class Family Office supporting a dynamic Principal and an accomplished Chief of Staff. You’ll gain exposure to international business and private operations while working within a discreet, professional, and high-performing environment.

Please note: Only shortlisted candidates will be contacted. If you do not hear from us within 14 days, please assume your application has not been successful on this occasion.