Remote Personal Assistant/Bookkeeping Job

REMOTE PERSONAL ASSISTANT/BOOKKEEPER TO THE CEO OF LUXURY PROPERTY GROUP

• £50,000 - £60,000 gross p.a. depending on experience
• Fully Remote Working from the UK or Europe
• Flexibility for occasional ad hoc travel (if required)
• To start ASAP

We are seeking a bright, highly organised full-time Personal Assistant/Bookkeeper to the CEO. The ideal candidate will be someone with experience dealing with a wide range of requests, whether this be dealing with property purchases and travel management, to assisting the CEO and top tier team with special projects and requests, to a range of typical PA and administrative duties, plus supporting the wider financial function with day-to-day Bookkeeping. The CEO ultimately needs an extension of him to assist with day-to-day life and as the ideal candidate you will be completely self-sufficient and self-motivated.

Whilst working as part of a wider, supportive team, your role will be fully remote and so you must be able to give confidence to the CEO that you have the gravitas to be successful and satisfied in this type of working environment. In addition to the PA duties, your role will also be responsible for general bookkeeping including sales and purchase ledgers, banking and dealing with expenses, receipts and payments.

The CEO has a great sense of humour and is very approachable by nature. He is involved in a lot of special projects, with many moving parts and continuous travel, so needs someone who can be on the ball and the lynchpin to him and his organisation, creating a seamless workflow.

Your Duties will include (but not limited to):

• Complex diary management, scheduling meetings, and creating agendas
• Regular travel booking - including flights, visas, accommodation and itineraries
• Research and preparation for meetings
• Drafting reports and presentations
• Ad-hoc research projects
• Managing expenses
• Involvement in a variety of ongoing special projects
• Purchase ledger, invoicing, payments and reconciliation
• Sales ledger, invoicing, payments and reconciliation
• Creating budgets
• Expenses payments and reconciliation
• Daily review of bank postings and bank reconciliations
• Balancing Bank accounts
• Credit control
• VAT Reconciliation and filing

Essential Criteria:

• Prior experience as a Personal Assistant/ Bookkeeping
• Fluency in written and spoken English is a must, with French speaking skills as a bonus
• Experience in property purchasing would be highly desirable
• Highly organised, efficient and driven to excel
• AAT part or fully qualified, or equivalent
• Sage Line 50 accounting systems experience (or similar)
• Microsoft Office proficient, including Excel
• Meticulous attention to detail
• A high level EQ
• Hardworking, ambitious and eager
• Top-notch communication skills
• A proactive and solution-focused mindset
• Able to prioritise effectively and manage conflicting priorities

If this sounds like the role for you then we’d love to hear from you! Please note that candidates with relevant experience and excellent, checkable references need only apply.